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AoA Freedom of Information Act (FOIA) Annual Report for FY 2003

I. Agency - Administration on Aging

Report Prepared by Freedom of Information Officer

Address:
Administration on Aging
Washington, D.C. 20201

Phone Number: (202) 357-3540

Electronic Address for Report on the World Wide Web:
http://www.aoa.gov/foia/default.htm

Address for Paper Copies of Report:
FOIA, Executive Secretariat
Administration on Aging
Washington, D.C. 20201

II. HOW TO MAKE A FOIA REQUEST:

Requests should be mailed to the above address. Additional information is available at the internet address.

A. Names , addresses, and telephone numbers of all individual agency components and offices that process FOIA requests

N/A

B. Brief description of agency’s response time range(s):

Response time between 1 – 13 calendar days. Most responses to requests are within 10 working days.

Brief description of why some requests are not granted:

N/A

III. DEFINITIONS OF TERMS AND ACRONYMS USED IN REPORT:

Agency-specific acronyms or other terms:

AoA - Administration on Aging. AoA is a Division within the U.S. Department of Health and Human Services. The mission of the agency is to develop and implement policies, programs and services on behalf of older individuals and their families.

Basic terms

FOIA - Freedom of Information Act. A FOIA request is generally a request for access to records concerning a third party, an organization, or a particular topic of interest.


IV. EXEMPTION 3 STATUTES:

List of Exemption 3 statutes relied on by the agency during report year: - 0 -

Brief description of type(s) of information withheld under each statute: N/A

Has a court upheld the use of each statute? If so, cite example: N/A

V. INITIAL FOIA/PA ACCESS REQUESTS

A. Numbers of initial requests

  1. Number of requests pending at close of preceding fiscal year: 0
  2. Number of requests received during reporting fiscal year: 10
  3. Number of requests processed during reporting fiscal year: 10
  4. Number of requests pending at close of reporting fiscal year: 0

B. Disposition of Initial Requests:

  1. Number granted in full 7
  2. Number granted in part 0
  3. Number of full denials 0

    a. Number of times each FOIA exemption was used:

    Exemption 1 0
    Exemption 2 0
    Exemption 3 0
    Exemption 4 0
    Exemption 5 0 Exemption 6 0 Exemption 7 0
    Exemption 8 0
    Exemption 9 0
  4. Other reasons for non-disclosure (total) 3

    a. no records 2
    b. referrals 1
    c. request withdrawn 0
    d. fee-related reason 0
    e. records not reasonably described 0
    f. not a proper FOIA request for some other reason 0
    g. not an agency record 0
    h. duplicate request 0 i. other (specify) 0

VI. APPEALS OF INITIAL DENIALS OF FOIA/PA REQUESTS (include all access requests whether first or third party):

A. Numbers of Appeals:

  1. Number of appeals received during the fiscal year 0
  2. Number of appeals processed during the fiscal year 0

B. Disposition of Appeals:

  1. Number completely upheld 0
  2. Number partially reversed 0
  3. Number completely reversed 0

Number of times each FOIA exemption used (counting each
exemption used once per appeal)

Exemption 1 0
Exemption 2 0
Exemption 3 0
Exemption 4 0
Exemption 5 0
Exemption 6 0
Exemption 7 0
Exemption 7(A) 0
Exemption 7(B) 0
Exemption 7 (C ) 0
Exemption 7(D) 0
Exemption 7(E) 0
Exemption 7(F) 0
Exemption 8 0
Exemption 9 0

4. Other reasons for non-disclosure (total) 0

a. no records 0
b. referrals 0
c. request withdrawn 0
d. fee-related reason 0
e. records not reasonably described 0
f. not a proper FOIA request for some other reason 0
g. not an agency record 0
h. duplicate request 0
i. other (specify) 0


VII. COMPLIANCE WITH TIME LIMITS/STATUS OF PENDING REQUESTS:

A. Median Processing Time for Requests Processed During the Year.

1. Simple Requests (if multiple tracks used):

a. number of requests processed 0
b. median number of days to process 0

2. Complex Requests (specify for any and all tracks used):

a. number of requests processed 0
b. median number of days to process 0

3. Requests Accorded Expedited Processing:

a. number of requests processed 0
b. median number of days to process 0

4. Request accorded single track system:

a. number of requests processed 10
b. median number of days to process 3.5

B. Status of Pending Requests (if multiple tracks are being used, report for each track as well as totals).

1. Number of requests pending as of the end of the fiscal year covered in this report (from Line V.A.4) 0

2. Median number of days that such requests were pending as of
that date 0

VIII. COMPARISONS WITH PREVIOUS YEARS(S) (Optional):

IX. COSTS/FOIA STAFFING:

A. Staffing levels:

  1. Number of full-time FOIA personnel 0
  2. Number of personnel with part-time or occasional FOIA duties (in total work-years .04
  3. Total number of personnel (in work years) .04

B. Total costs (including staff and all resources):

  1. FOIA processing (including appeals) $2,576
  2. Litigation-related activities (estimated) 0
  3. Total costs $2,576

X. FEES:

A. Total amount of fees collected by agency for processing requests: 0

B. Percentage of total costs 0.0


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