SUA Recovery Act 1512 Reporting Checklists

 

Checklist for SUAs that are not submitting 1512 reports to www.federalreporting.gov (1512 reporting is being done by a central state office)

 

Review OMB Recovery Act Guidance/Data Elements/FAQs and AoA Reporting FAQs

 

Obtain CCR and DUNS numbers.

 

Develop a roster of the ARRA coordinators at each sub-recipient/vendor organization.

 

Ensure that sub-recipient organizations have DUNS numbers (if receiving over $25,000 in ARRA funding).

 

Distribute the Excel spreadsheets with the 1512 data reporting elements to sub-recipient organizations (separate ones for congregate and home-delivered meals).

 

Ask sub-recipient organizations to begin filling-in the sub-recipient data fields in the 1512 Excel spreadsheets they can complete ahead of time. These include (see pp. 17-22 in the Recipient Reporting Data Elements):

  • DUNS number
  • Name and address (zip code field will require 9 characters)
  • Congressional district
  • Type
  • Amount of sub-award
  • Sub-award date
  • Primary place of performance
  • Names and compensation of top 5 officers if applicable
  • DUNS number or name and zip code of each of the sub-recipient's vendors that received more than $25,000

 

Ask that sub-recipient organizations return the completed 1512 Excel spreadsheets in time to check the quality of the data and send it to the central state reporting office before the reporting deadline.

 

SUAs should begin filling-in the prime recipient data fields in the 1512 Excel spreadsheets they can complete ahead of time. Some of these include (see pp. 3-17 & 21-22 in the Recipient Reporting Data Elements):

  • Amount of Award
  • Total number and amount of sub-awards less than $25,000/award
  • DUNS number or name and zip code, service description and amount for each vendor payment (by the prime recipient) over $25,000/award

 

Implement internal control measures as appropriate to ensure accurate and complete Recovery Act reporting.

 

Perform data quality reviews for material omissions and/or significant reporting errors, making appropriate and timely corrections to SUA data and working with the designated sub-recipients to address any data quality issues.

 

 

Checklist for SUAs that are submitting 1512 reports to www.federalreporting.gov and are delegating the reporting of the sub-recipient elements to all sub-recipient organizations receiving more than $25,000 in ARRA funding

 

All the checklist items for SUAs that are not submitting 1512 reports, plus the following items.

 

Ensure that the SUA staff person and back-ups charged with 1512 reporting are registered at www.federalreporting.gov.

 

Clearly coordinate reporting/reviewing responsibility within the SUA.

 

Ensure that sub-recipient organizations register at www.federalreporting.gov.

 

Ensure that sub-recipient organizations are aware of their reporting responsibilities.

 

Confirm with sub-recipient organizations that they submitted their 1512 reports prior to the reporting deadline.

 

From the 11th to the 21st of the reporting month SUAs charged with reporting can go to www.federalreporting.gov to check the quality of the data submitted by the sub-recipient organizations. Appoint an SUA staff person and backups to carry out this function.

 

Checklist for SUAs that are submitting 1512 reports to www.federalreporting.gov and are not delegating the reporting of the sub-recipient elements

 

All the checklist items for SUAs that are not submitting 1512 reports, plus the following items.

 

Ensure that the SUA staff person and back-ups charged with 1512 reporting are registered at www.federalreporting.gov.

 

Clearly coordinate reporting/reviewing responsibility within the SUA.

 

Ask that sub-recipient organizations return the completed 1512 Excel spreadsheets in time to check the quality of the data before submitting the 1512 reports (separate reports for congregate and home-delivered meals).